Step by Step Guide
1. Accessing the Scheduling System
Log in to your Director's Console (DC).
Navigate to the specific event you're managing.
Open the scheduling system for that event.
2. Understanding the Placing Tab Layout
The Placing tab displays a table with the following columns:
Old Place | Set Place | Team Name | Reg # | Set Display Group |
(number) | (number) | (text) | (number) | (number) |
Example Rows:
Old Place | Set Place | Team Name | Reg # | Set Display Group |
1 | 2 | Team A | 12345 | 1 |
2 | 1 | Team B | 67890 | 1 |
3 | 0 | Team C | 54321 | 1 |
Note: The "Old Place" column shows the team's placing based on automatic calculations, which can be overridden by the director using the "Set Place" column.
Setting Team Placings
3.1 Choose Division
Select the appropriate division from the available options at the top of the page.
Note: The flight selection is not relevant for this process.
3.2 Set Individual Team Placings
Select "Placing" under "Division Tools":
Locate the "Set Place" column.
Enter the final placing number for each team.
Important: The number you enter in the "Set Place" column directly correlates to the team's final position and points awarded, regardless of whether it matches their performance in individual games or their "Old Place".
3.3 Handling Special Cases
For teams in the division that are not in your scheduling or shouldn't receive any points, assign them a zero (0) in the "Set Place" column. This will exclude them from the final standings and ensure they don't receive any points.
In case of ties:
You can assign the same placing to multiple teams (e.g., two teams tied for 5th).
Ensure subsequent placings account for ties (e.g., after two 5th places, the next placing should be 7th, not 6th).
3.4 Save Changes
After setting all placings, click the "Save Changes" button located at the bottom of the Placing tab to update points and final standings.
Managing Display Groups
4.1 Purpose of Display Groups
Display groups allow you to separate standings within a division into sub-brackets (e.g., gold, silver, bronze).
4.2 Setting Display Groups
Locate the "Set Display Group" column on the far right of the table.
Assign a group number to each team based on their sub-bracket.
Example: Group 1 for gold, Group 2 for silver, Group 3 for bronze.
4.3 Effect on Results Page
Teams will be displayed in separate sections on the public-facing results page based on their display group.
Note: The results page doesn't automatically label these groups (e.g., as "Gold", "Silver", "Bronze").
5. Viewing Results on the Public Website
The results page will show separate standings tables for each Display Group. Teams within each table will be ordered according to their "Set Place" value.
Note: The results page does not automatically label these groups, so consider how you'll communicate the meaning of each group to viewers.
6. Updating Placings
Navigate to the specific division and Placing tab.
Locate the team(s) needing updates in the table.
Enter the new placing in the "Set Place" column.
Click "Save Changes" at the bottom of the page to update points and final standings.
7. Common Mistakes to Avoid
Incorrect Tie Handling: When teams tie, ensure subsequent placings account for the tie. For example, if two teams tie for 5th, the next placing should be 7th, not 6th. Directors can choose different tie-breaker methods, such as head-to-head results, run differential, or even a coin flip. The director has full control over this process and can manually adjust placements based on their chosen criteria.
Misuse of Display Groups: Avoid putting placings (1, 2, 3, etc.) in the "Set Display Group" column. This column is for grouping, not for setting final placings.
Neglecting the "Set Place" Column: Always use the "Set Place" column to determine points and final standings. Don't rely solely on the "Set Display Group" column or the "Old Place" column.
Forgetting to Assign Zero: For teams that shouldn't receive points or aren't in the scheduling, remember to assign them a zero in the "Set Place" column.
Not Saving Changes: Always remember to click the "Save Changes" button after making modifications.
Final Notes
Directors have discretion in how they determine final placings. This could be based on bracket finish, overall record, tie-breakers, or other criteria.
The system allows flexibility to accommodate various tournament structures and director preferences.
Always double-check your entries to ensure accuracy in final standings and point allocations.
Remember that the public-facing results page will not show labels for Display Groups, so consider how you'll communicate this information to participants if needed.