Creating a Similar Event from an Existing One in the DC.USSSA Event Management System: A Step-by-Step Guide
Introduction: This tutorial from USSSA University demonstrates how to duplicate an existing event to create a new one, a convenient feature for event directors looking to replicate an event for a different season or date.
Step 1: Locate the Original Event
Find Event: Access your DC account and search for the event you wish to duplicate.
Selection: Once identified, navigate to the event's action menu and select "Create similar event."
Step 2: Duplicate Event Details
Auto-fill Details: The system will populate most information from the original event.
Update Dates: Importantly, adjust the start and end dates to reflect the new event's timeline.
Step 3: Review and Update Event Information
Event Stature and Format: Update the event's stature and format. Note that if you need to elevate the event's level, coordinate with your state or area director.
Games and Entries: Specify the minimum number of games and maximum entries per division. These can be edited later.
Step 4: Set Fees and Locations
Entry and Gate Fees: Input the new entry fee. If utilizing a gate fee, update this information unless it's an individual gate fee, which should not be entered here.
Location Management: Confirm or edit the event locations. Add or remove locations as needed based on facility changes.
Step 5: Divisions and Contacts
Adjust Divisions: Add or remove divisions to fit the new event structure.
Contact Information: Review the event and fiscal directors, lodging director, and host information. Secondary directors from the original event will carry over, allowing for easy staff management.
Step 6: Social Media and Final Checks
Social Media Links: Update or confirm social media links and any rainout communication channels.
Final Review: Ensure all details are correct and relevant to the new event. Adjust any parameters as necessary.
Step 7: Save and Create the New Event
Creation: With all sections green-checked, save changes to create the new event.
Approval: If you lack state director level clearance, notify your state director to approve the event for visibility.
Conclusion: Duplicating an existing event streamlines the process of creating new events, especially useful for recurring tournaments. Always ensure date accuracy and coordinate with higher-level directors as needed for event approval. For further assistance, refer to additional tutorials on USSSA University.