Introduction:
This USSSA University tutorial is dedicated to guiding you through the process of communicating with teams within an event using the Event Management System. This tool, accessible through the DC account, is a vital asset for directors seeking to send targeted messages to participants in their events.
Accessing the Communication Tool:
Login: Begin by logging into your DC account on the USSSA platform.
Event Selection: Navigate to the specific event you wish to communicate about, identified in this tutorial as "university test event number one."
Email Function: Utilize the envelope icon in the DC menu for event-level communication, which launches the email composition page.
Composing Your Message:
Target Audience: Choose the division(s) you aim to communicate with, ensuring your message reaches the appropriate teams.
Content Creation: The email system allows for both plain text and HTML content. For users interested in sending HTML emails, a separate tutorial is available within USSSA University resources to guide you through HTML code generation and application.
Sending Options: You have the flexibility to preview your message via a test email, determine the sending mechanism (with a recommendation for SendGrid for its reliability), and decide whether to include players in the communication.
Sending Process:
Email Types: Choose between standard email, HTML email (for more visually engaging content), or texting. Note that the texting option is time-restricted, available only within a 24 to 48-hour window surrounding the event.
Final Steps: After selecting your communication preferences and finalizing the content, click "ready to send" to dispatch your message.
Conclusion:
Communicating through the Event Management System is a streamlined way to ensure important information reaches team managers and, optionally, players. By following these steps, state directors can effectively keep participants informed about event details, changes, or other pertinent information.