Approving an Event as a State Director: A Step-by-Step Guide
Introduction: This USSSA University tutorial is designed to guide state directors through the process of approving events. When an event is created by a director who does not have state-level clearance, it requires approval by the state director to become visible to the public for entries. This guide will walk you through how to effectively approve these events.
Step 1: Accessing Your Dashboard
Log into your DC.USSSA account.
Search for events that are marked as "pending" which indicates they have not yet been approved.
Step 2: Understanding Event Approval Status
Pending Logo: Events awaiting approval are indicated by a pending status icon.
Approval Options: You have three main options for approval:
100% Approved: The event is fully approved, visible to the public, entries can be made, and points awarded post-event.
100% Not Approved: The event remains invisible to the public and does not award points.
Display Approved: The event is visible and can accept entries but will not award points until further approval is granted.
Step 3: Approving the Entire Event
To approve all divisions within an event simultaneously, use the action menu for the specific event and select your desired approval status.
Step 4: Approving Divisions Individually
If preferring to approve divisions one at a time:
Navigate to the division level of the event.
Use the action menu for each division to set its individual approval status.
Alternatively, for multiple divisions, use multi-select and the multi-status edit option at the bottom of the division table to set a unified status.
Step 5: Finalizing Approval
Upon setting the approval status:
Fully Approved: The event's status message will reflect this, indicating it is ready for public viewing and participation.
Partially Approved: If there's a mix of approval statuses across divisions, the event will display a "partially approved" status, indicating some divisions may still require approval.
Conclusion: State directors play a crucial role in ensuring events are appropriately approved and ready for public engagement. This tutorial provides the necessary steps to manage event approvals effectively, whether en masse or individually by division.